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Required Documents

Part 1 – Application Checklist

The Application Checklist consists of the set of documents that have to be submitted online. The following documents have to be uploaded online:

• Receipt for Application Fee
• Letter of Good Standing (LoGS) with official school stamp (in full colour)
• Infection Control Training Certification Letter (in full colour)
• Medical Examination Report with results of blood tests

Payment link for Elective Fees will only be made available 1 week before the start of posting.

All documents must be uploaded online according to their category; otherwise your application will NOT be processed. You are NOT allowed to undertake the posting if all the required documents are INCOMPLETE.

Please note that we do not accept submission of documents by fax, email or in hard copy. ALL documents must be uploaded onto the online portal in English.

1. Letter of Good Standing (LoGS) with official school stamp.
Applicants may download the Letter of Good Standing. The letter must be printed on your university’s letterhead, completed and signed by your Dean’s Office or Registrar. A copy of the letter can be uploaded online. However, the letter must be submitted with the official school stamp in original copy on the first day of your electives posting.

2. Infection Control Training (ICT) Certification Letter
Applicants may download the Infection Control Training (ICT) Certification Letter. The letter must be printed on your university’s letterhead, completed and signed by your Dean’s Office or Registrar. A copy of the letter can be uploaded online. However, the letter must be submitted with the official school stamp in its original copy on the first day of your electives posting.

The ICT certification letter is required of all students who want to receive clinical training in Singapore’s restructured hospitals. The letter certifies your proficiency in using ICT and related procedures, which must include mask fitting, gowning, gloving and hand washing techniques.

3. Vaccination and Screening Requirements
All visiting students are to abide by the following health requirements. These requirements are subject to changes in accordance with the Singapore Ministry of Health.

Please download and complete the Medical Examination Report.

Medical students who are attending elective attachments under our Clinical Electives Programme for Overseas Visiting Students are required to submit a complete Medical Examination Report.

The Medical Examination Report consists of 2 parts. Part 1 has to be completed by the student and Part 2 must be completed by a licensed medical practitioner or physician. The original Medical Examination Report must be submitted together with the screening results. Please upload the documents online.

Results of blood tests (Hepatitis B, Varicella and MMR) and Hepatitis C, HIV reports must be attached to the medical examination report for submission. The Medical Examination Report and Results of Blood Tests must not be dated more than 6 months from the date of application.

1. Mumps, Measles and Rubella (MMR): All students should be immune (from documented infection) or fully vaccinated. Students should produce official records of previous vaccinations or serological screening results or physician documented diagnoses of previous infection as proof of immunity. Self-declaration is not sufficient. However, a student may begin posting without documentary evidence of immunisation for MMR if he/ she has a letter from a physician stating that there is a reason why he/ she cannot receive the vaccine.
2. Varicella (Chickenpox): All students must be immune to and/ or vaccinated for the Varicella Zoster Virus (VZV). Students should either be screened for immunity, or produce official records of previous vaccinations as proof of immunity. Self-declaration is only acceptable if the history of varicella was based on physician diagnosis. When past history of varicella is uncertain, a serology test should be carried out to confirm immunity against varicella. However, a student may begin posting without documentary evidence of immunisation for Chickenpox if:
   1. He/ she has a letter from a physician stating that there is a reason why he/ she cannot receive the vaccine;
   2. He/ she concerned has documented evidence of two administrations of the Varicella vaccine (non-responders)
3. Tetanus, Diphtheria and Pertussis: All students should produce documented proof of vaccination with Tdap in the last 10 years. Those who have not previously received tetanus toxoid, reduced diphtheria toxoid and acellular pertussis (Tdap) should be vaccinated with a single dose of Tdap, regardless of the interval since the last dose of tetanus or diphtheria-containing vaccine. Proof of vaccination with Td alone is insufficient. Self-declaration is not accepted as proof of immunity.
4. Influenza: Students are encouraged to receive the influenza vaccination.
5. Hepatitis B: All students must be screened for hepatitis B carriage and show documented serological evidence of immunity against hepatitis B (i.e. anti-HBs =10 mIU/mL). Hepatitis B-negative students who do not have documented serological evidence of immunity against hepatitis B (i.e. anti-HBs =10 mIU/mL) must be vaccinated with the primary course series (i.e. 3 doses of hepatitis B vaccine). A post-vaccination serology test should be conducted to determine the concentration of protective antibodies, i.e. anti-HBs of at least 10mIU/mL. Students should have completed at least two doses of Hepatitis B vaccine before attending clinical training.
6. Hepatitis C & HIV: Students must submit documentary evidence of screening for Hepatitis C and HIV.
7. COVID-19 Vaccination: Students must submit documented proof of vaccination for COVID-19 (2 doses).

   Ministry of Health(MOH) require some travellers to ingest their COVID-19 vaccination records into Singapore National Immunisation Registry (NIR), if any doses are taken outside of Singapore.

   Applicable for students who are:

   • Singaporean and Singapore PRs
   • Foreign students on long term pass including the Work Holiday Pass

   Below are the steps to get their vaccinations recorded:

   1. Prepare your individual overseas COVID-19 vaccination document. Either the original hard copy vaccination certificate or digital vaccination certificate are fine.
   2. Visit any of the clinics in the link (http://phpc.gov.sg/) to verify your vaccination.
      The doctor may either take a serology test or just scan your certificate to verify its authenticity. Please call ahead to your preferred clinic to ensure that they are able to provide the services before you head down.
   3. Once verified, the clinic will then update NIR on your behalf.
   4. For Singaporeans/ Singapore PR: Status will be updated on the HealthHub app.
      For foreign students on WHP: They have to request a screenshot from the clinic they go to as proof that they have ingested their records.

   For more information: MOH | FAQs on Overseas Vaccination Records & Travel

Part 2 –  Upon Acceptance of the Elective Placement Offer (at least 2 MONTHS prior to commencement of the posting)

The Professional Indemnity Insurance/ Malpractice Insurance, Health Insurance/ Travel Insurance are to be uploaded online.

1. Proof of Professional Indemnity Insurance/ Malpractice Insurance

All students are to indemnify and keep indemnified, save and hold harmless NUS, the participating hospitals and its employees or volunteers against all losses, claims, demands, actions, proceedings, damages, costs or expenses, including legal fees, and any other liability arising in any way from the student’s participation in the Clinical Electives Programme for Overseas Visiting Students.

It is a requirement for elective students to provide evidence of indemnity cover for the elective period. This coverage can be provided by your University or an alternative insurance organisation.

Proof of Professional Indemnity Insurance is for the period of posting.

If you are having difficulty getting the Professional Indemnity Insurance, you may approach the Medical Protection Society, Singapore.

Joining MPS as a medical student is easy and it is free. For more information and assistance, please kindly contact the Singapore Medical Association.

Singapore Medical Association
2985 Jalan Bukit Merah
#02-2C SMF Building
Singapore 159457

Toll free: 0800 616 7055
Tel: 6223 1264
Fax: 6252 9693
Email: mps@sma.org.sg

2. Elective fees

Payment link for Elective Fees will only be made available 1 week before the start of posting.
Please make payment via the link in the portal and upload the receipt.
Mode of payment: Master, Visa, Amex, PayNow, Alipay

3. Health & Travel Insurance (For foreigners ONLY)

The applicant is required to upload a copy of the insurance online. It should cover the duration of posting while in Singapore.

Posting at the Singapore General Hospital

Additional documents for elective students who have posting(s) at the Singapore General Hospital (SGH), to be submitted upon your acceptance of the elective placement offer, prior to the start date:

1. Basic Cardiac Life Support (BCLS) Certification Please ensure that the BCLS certification covers modules in one–rescuer CPR, adult foreign–body airway obstruction (conscious to unconscious), infant CPR, and infant foreign–body airway obstruction. This must be clearly stated in the certificate. Students who are unable to submit a valid BCLS certification before the commencement of their posting will not be allowed to start their posting.Please kindly email this document to:
   Ms Ruhaya Binte Saim
   Associate Dean’s Office
   Singapore General Hospital
   Tel: (65) 6326 6174
   Email: adminado@sgh.com.sg

For postings in SGH, please take note of the workflow process below:

Posting at the KK Women’s and Children’s Hospital

Additional set of Blood Test/ Screening Reports for elective students who have approved posting(s) at the KK Women’s and Children’s Hospital (KKH), to be submitted on the reporting day:

Please kindly submit the hardcopy of the documents to:
Ms Aishah / Mr Ifraim
Associate Dean’s Office
KK Women’s and Children’s Hospital
Tel: (65) 6394 8739 / (65) 6394 3721
Email: celmed.admin@kkh.com.sg

Other Information

STUDENT’S POSTING ASSESSMENT FORM

Every student will be able to download a copy of the posting assessment form by NUS Medicine after they have completed the online registration process. Students are to print a copy of the form, get their supervisor to complete it and upload it to the portal for approval. Once the form is approved, the Letter of Completion will be available for download. If the student or their parent institution requires a copy of this form, please make a copy before submitting the original copy online.

Please note that NUS Medicine WILL NOT endorse any documents from your parent University or any other special request forms, which require(s) our confirmation or acknowledgement, upon the completion of your posting(s).

ONGOING INFECTION CONTROL PRECAUTIONARY MEASURES

In the event of any epidemic outbreak, the University reserves the right to cancel your placement. You are to adhere to infection control guidelines set by the Singapore Ministry of Health, the hospital of posting, and NUS. You should monitor your temperature regularly (at least twice daily) and have a thermometer (digital is recommended) available upon registration on the first day of reporting. You may be required to don the Personal Protective Equipment during the posting, which includes N95 masks (or equivalent), surgical masks, goggles, gowns, aprons and gloves. The use of these items will vary according to the level of alert.