Application and Document Submission

[Application Part 1 Checklist]

The Application Checklist consists of the set of documents that have to be submitted online before your posting request is being processed. The following documents have to be uploaded online duration application:

• Receipt for Application Fee (for International, Singaporean & PR students)
• Student Curriculum Vitae (CV)
• Letter of Good Standing (LoGS) on your school’s letterhead with the official school stamp (in full colour) << Downloadable link
• Infection Control Training Certification Letter (PPE Letter) on your school’s letterhead with the official school stamp  (in full colour) <<Downloadable link
• NUS Medicine Medical Examination Report with results of blood tests & all vaccine records  << Downloadable link. Student to consolidate all the medical documentation above in 1 PDF together with the Medical Examination Report  
  

Please note that we do not accept submission of documents by fax, email or in hard copy. ALL documents must be uploaded onto the online portal in English (including all past medical records).

All documents must be uploaded online according to their category; otherwise your application cannot NOT be processed. You are NOT allowed to undertake the posting if all the required documents are INCOMPLETE.

[Detail Requirement]

1. Letter of Good Standing (LoGS) with official school stamp.

Applicants may download the Letter of Good Standing template as a reference.  The letter must be printed on your university’s letterhead, completed, signed by your Dean’s Office or Registrar and endorsed with your official school stamp. The letter must be uploaded online. This letter must be sighted with the official school stamp in the original copy on the first day of your electives posting.

The Letter of Good Standing from the student’s home institution is acceptable, provided it includes the required declaration as outlined in the attached template

2. Infection Control Training (ICT) Certification Letter / PPE Letter

Applicants may download the Infection Control Training (ICT) Certification Letter template as a reference. The letter must be printed on your university’s letterhead, completed, signed by your Dean’s Office or Registrar and endorsed with your official school stamp. The letter must be uploaded online.This letter must be sighted with the official school stamp in the original copy on the first day of your electives posting.

The ICT certification letter/PPE letter is required of all students who want to receive clinical training in Singapore’s restructured hospitals. The letter certifies your proficiency in using ICT and related procedures, which must include mask fitting, gowning, gloving and hand washing techniques.

The ICT certification letter/PPE letter from the student’s home institution is acceptable, provided it includes the required declaration as outlined in the attached template

3. NUS Medicine Medical Examination Report, Vaccination and Screening Requirements

All visiting students are to abide by the following health requirements. These requirements are subject to change following the Singapore Ministry of Health. Please download and complete the NUS Medicine Medical Examination Report.

All medical students attending elective attachments under our Clinical Electives Programme for Overseas Visiting Students must submit a complete NUS Medicine Medical Examination Report.

The Medical Examination Report consists of 2 parts. Part 1 has to be completed by the student, and a licensed medical practitioner or physician must complete Part 2. The original Medical Examination Report must be submitted together with the screening results. Please upload the documents online.

• Results of blood tests (Hepatitis B, Varicella and MMR) and Hepatitis C, HIV reports must be attached to the medical examination report for submission. The Medical Examination Report and Results of Blood Tests must not be dated more than 6 months from the date of application.
  
• Mumps, Measles and Rubella (MMR): All students should be immune (from documented infection) or fully vaccinated. Students should produce official records of previous vaccinations or serological screening results or physician documented diagnoses of previous infection as proof of immunity. Self-declaration is not sufficient. However, a student may begin posting without documentary evidence of immunisation for MMR if he/ she has a letter from a physician stating that there is a reason why he/ she cannot receive the vaccine.
• Varicella (Chickenpox): All students must be immune to and/ or vaccinated for the Varicella Zoster Virus (VZV). Students should either be screened for immunity, or produce official records of previous vaccinations as proof of immunity. Self-declaration is only acceptable if the history of varicella was based on physician diagnosis. When past history of varicella is uncertain, a serology test should be carried out to confirm immunity against varicella. However, a student may begin posting without documentary evidence of immunisation for Chickenpox if:
  1. He/ she has a letter from a physician stating that there is a reason why he/ she cannot receive the vaccine;
  2. He/ she concerned has documented evidence of two administrations of the Varicella vaccine (non-responders)
• Tetanus, Diphtheria and Pertussis: All students should produce documented proof of vaccination with Tdap in the last 10 years. Those who have not previously received tetanus toxoid, reduced diphtheria toxoid and acellular pertussis (Tdap) should be vaccinated with a single dose of Tdap, regardless of the interval since the last dose of tetanus or diphtheria-containing vaccine. Proof of vaccination with Td alone is insufficient. Self-declaration is not accepted as proof of immunity.
• Influenza: Students are encouraged to receive the influenza vaccination.
• Hepatitis B: All students must be screened for hepatitis B carriage and show documented serological evidence of immunity against hepatitis B (i.e. anti-HBs =10 mIU/mL). Hepatitis B-negative students who do not have documented serological evidence of immunity against hepatitis B (i.e. anti-HBs =10 mIU/mL) must be vaccinated with the primary course series (i.e. 3 doses of hepatitis B vaccine). A post-vaccination serology test should be conducted to determine the concentration of protective antibodies, i.e. anti-HBs of at least 10mIU/mL. Students should have completed at least two doses of Hepatitis B vaccine before attending clinical training.
• Hepatitis C & HIV: Students must submit documentary evidence of screening for Hepatitis C and HIV.
• COVID-19 Vaccination: Students must submit documented proof of vaccination for COVID-19 (2 doses).

[Application Part 2 Checklist]

The Application Part 2 Checklist consists of the set of documents that have to be submitted online before you commence your posting. The following documents have to be uploaded online AFTER you have been accepted the posting offered

• Professional Indemnity Insurance/ Malpractice Insurance 
• Travel Insurance 
• Elective Fee (For international students only with confirm posting)

1. Proof of Professional Indemnity Insurance/ Malpractice Insurance

All students are to indemnify and keep indemnified, save and hold harmless NUS, the participating hospitals and its employees or volunteers against all losses, claims, demands, actions, proceedings, damages, costs or expenses, including legal fees, and any other liability arising in any way from the student’s participation in the Clinical Electives Programme for Overseas Visiting Students.

It is a requirement for elective students to provide evidence of indemnity cover for the elective period. This coverage can be provided by your University or an alternative insurance organisation.

Proof of Professional Indemnity Insurance is for the period of posting. Students who can’t secure a Professional Indemnity Insurance in their home country (example China, Japan, India etc) can opt for travel insurance that includes third-party liability coverage.

If you are having difficulty getting the Professional Indemnity Insurance, you may approach the Medical Protection Society, Singapore. Please note that MPS is only applicable for students from the listed countries on their website.

Joining MPS as a medical student is easy and it is free. For more information and assistance, please kindly contact the Singapore Medical Association.

Singapore Medical Association
2985 Jalan Bukit Merah
#02-2C SMF Building
Singapore 159457

Toll free: 0800 616 7055
Tel: 6223 1264
Fax: 6252 9693
Email: mps@sma.org.sg

2. Travel Insurance (For ALL foreigners & SPR ONLY)

The applicant is required to upload a copy of the insurance online. It should cover the duration of posting while in Singapore.

3. Elective fees (For international students only with confirm posting)

Payment link for Elective Fees will only be made available 1 week before the start of posting.

Please make payment via the link in the portal and upload the receipt.
Mode of payment: Master, Visa, Amex, PayNow, Alipay

[Other Information]

Posting at the Singapore General Hospital

Additional documents for elective students who have posting(s) at the Singapore General Hospital (SGH), to be submitted upon your acceptance of the elective placement offer, prior to the start date:

Basic Cardiac Life Support (BCLS) Certification Please ensure that the BCLS certification covers modules in one–rescuer CPR, adult foreign–body airway obstruction (conscious to unconscious), infant CPR, and infant foreign–body airway obstruction. This must be clearly stated in the certificate. Students who are unable to submit a valid BCLS certification before the commencement of their posting will not be allowed to start their posting.Please kindly email this document to:

Ms Ruhaya Binte Saim
Education Dean’s Office
Singapore General Hospital
Email: adminado@sgh.com.sg

Posting at the KK Women’s and Children’s Hospital

Additional set of Blood Test/ Screening Reports for elective students who have approved posting(s) at the KK Women’s and Children’s Hospital (KKH), to be submitted on the reporting day:

Please kindly submit the hardcopy of the documents to:
Ms Siti Aishah / Ms Norlizawati
Education Dean’s Office
KK Women’s and Children’s Hospital
Email: siti.nur.aishah@kkh.com.sg /  norlizawati.s@kkh.com.sg

STUDENT’S POSTING ASSESSMENT FORM

Every student will be able to download a copy of the posting assessment form by NUS Medicine after they have completed the online registration process. Students are to print a copy of the form, get their supervisor to complete it and upload it to the portal for approval. Once the form is approved, the Letter of Completion will be available for download. If the student or their parent institution requires a copy of this form, please make a copy before submitting the original copy online.

Please note that NUS Medicine WILL NOT endorse any documents from your parent University or any other special request forms, which require(s) our confirmation or acknowledgement, upon the completion of your posting(s).

ONGOING INFECTION CONTROL PRECAUTIONARY MEASURES

In the event of any epidemic outbreak, the University reserves the right to cancel your placement. You are to adhere to infection control guidelines set by the Singapore Ministry of Health, the hospital of posting, and NUS. You should monitor your temperature regularly (at least twice daily) and have a thermometer (digital is recommended) available upon registration on the first day of reporting. You may be required to don the Personal Protective Equipment during the posting, which includes N95 masks (or equivalent), surgical masks, goggles, gowns, aprons and gloves. The use of these items will vary according to the level of alert.