Yong Loo Lin School of Medicine: Admissions of Special Clinical Students

All special clinical students will be registered under the Yong Loo Lin School of Medicine at the National University of Singapore. Applicants must be bona fide students of a medical school, and already in their clinical years. Applicants should apply at least 3 months in advance, otherwise the application will not be considered. At the earliest, applications will be processed 12 months before the start of the proposed elective.

Postings

Postings are counted in weeks, commencing on a Monday, and ending on a Friday. The minimum and maximum posting periods are 2 weeks and 12 weeks respectively. Requests for postings outside stipulated dates will be on case-by-case basis, as and when is appropriate to departmental activities.
In Section 3 of the application form (“Proposed Elective Postings”), applicants must indicate the exact period (day, month and year, ie ddmmyyyy) of their proposed electives. Applicants who do not indicate their choice of hospital next to the preferred elective department will be posted to National University Hospital (NUH). Applicants are advised to give at least three alternative postings, in case their preferred department or hospital is not available.
Students who wish to do projects should inform us at least 2 months before the commencement of the elective attachment.
Postings applied for are subject to the availability of vacancies and supervision, and the Dean’s approval.

Applying For A Posting

Application Form

The online application form is available at www.med.nus.edu.sg (a. Academic Programmes b. Special Elective / Clinical Students c. Admission of Special Clinical Students). We do not accept hard copy of the application.

Documents To Be Submitted By Post:

Application fee
Letter confirming student status
Proof of Hepatitis screening
Proof of health insurance (for non-Singaporean applicants)
Letter confirming completion of Personal Protective Equipment (PPE) Modules

All documents must be submitted in English. The address is as follows:

Dean’s Office, Yong Loo Lin School of Medicine
National University of Singapore
Clinical Research Centre
Block MD 11, #02-02, 10 Medical Drive
Singapore 117597
Attn: Mrs V. Pushpalatha Jagathisan

Tel: (65) 6516-3297
Fax: (65) 6778-5743

Email: pushpa@nus.edu.sg

Regardless of posting, all accepted students are registered under NUS.

A. Application Fees

All applicants must pay an application fee for administrative processing costs, including 7% GST:

Singaporeans/Permanent Residents	S$5.35
Foreigners	S$107.00

Your CHEQUE (Singapore cheques i.e. DBS, POSB, Citibank, UOB, OUB, OCBC & etc are acceptable) or BANKDRAFT (International draft) should be made payable to ‘NATIONAL UNIVERSITY OF SINGAPORE’.
This fee is non-refundable. Should applicants not be granted a place, or decide not to pursue their postings after confirmation, the application fee will be forfeited.

B. Confirmation of Student Status

The applicant must submit an original letter on university stationery from the parent university. Applications will not be considered until the certification letters are received. The letter should confirm that:

The applicant is a registered undergraduate medical student of the applicant’s University and will still be a registered undergraduate medical student of the applicant’s University during the period of the elective attachment
The applicant’s proposed elective attachments are considered suitable.

C. Health Screening

To protect medical students and patients against the risk of contracting Hepatitis B in a healthcare setting, medical students who are attending elective attachments at our University are required to submit documentary proof that they have been screened and tested negative for the Hepatitis B surface antigen. Such documentary proof is to be submitted together with the completed elective application form.

Applicants who have not been previously screened for the Hepatitis B virus are required to undergo the screening and submit documentary proof (an authenticated laboratory report) that they are tested negative for the Hepatitis B surface antigen.

Candidates who have been tested negative for HBsAg but have not been immunized against Hepatitis B virus are strongly advised to undergo immunization prior to the start of the elective attachment applied for.

Candidates who are HBsAg positive (regardless of HbeAg status) will not be allowed to proceed with the elective posting. The University reserves the right to require any candidates to undergo further tests for any or all markers of the Hepatitis B virus.

D. Insurance

Proof of valid Personal Health Insurance for the period of posting must be submitted upon acceptance of offer of elective placement (applicable only to non-Singaporeans).
International students should be aware that coverage by an international policy may require them to cover any medical expenses incurred during their attachments and be reimbursed later.
Applicants who are unable to pursue their clinical postings in our School should inform us at least 4 weeks in advance. Applicants who fail to take up a place offered, without giving a valid reason, will not be offered a place in future.

OTHER INFORMATION

Vaccinations

Applicants are strongly advised to be vaccinated against communicable diseases such as Varicella (Chicken Pox) and Rubella.

Changes /Cancellations

Request for change in discipline / department / hospital of postings will not be entertained after application is submitted.

For changes in posting date, applicants will be charged S$53.50 (including 7% GST) for each change request. Applicants are strongly advised against making any changes and should be certain of their preferred choices of posting and dates before submission of application.

Applicants who are unable to pursue their clinical postings in our Faculty should inform us at least 4 weeks in advance. Students who fail to take up a place offered, without giving a valid reason, will not be offered a place in future.

Evaluation

All reports will be sent directly to the students’ respective universities, with the exception of those who have been instructed by their universities to collect their reports personally. In such cases, applicant should inform us when they report for their postings on the first day, and to collect the forms from us at the end of the posting.

Immigration

Applicants from the countries listed on the following website will need to apply for a student visa before arriving in Singapore: http://app.ica.gov.sg/travellers/entry/visa_requirements.asp
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With effect from January 2003, the Immigration & Checkpoints Authority (ICA) has implemented a web-based system for student pass application called the “Student Pass On-Line Application & Registration” (SOLAR), which is designed to streamline current student pass procedures and reduce processing time.

The Application of Student Pass will be issued to you upon confirmation of your posting. This form should be submitted at least 1 month before commencement of your posting.

Once we receive your completed application form, we will register your request through ICA’s SOLAR system and inform you to complete Form 16 online before ICA can process your application.

To access SOLAR, please go to the website at http://www.ica.gov.sg and select “Student’s Pass Online Application & Registration”.

Select “Student” button to begin.

Key in the following five fields as indicated in the attached confirmation page:-
• Your unique SOLAR Application Number (should be NU-2006-XXXXXXXXXXXXXXX)
• Name: Please check that the particulars in these fields are correct and key in the exact format. Please inform us immediately if there are any mistakes.
• Nationality: Please check that the particulars in these fields are correct and key in the exact format. Please inform us immediately if there are any mistakes.
• Date of Birth: Please check that the particulars in these fields are correct and key in the exact format. Please inform us immediately if there are any mistakes.
• Sex

Once SOLAR confirmed that the application process has been completed successfully, you will be prompted to fill up Form 16, in which the following information is mandatory:-
• Marital Status (e.g. Single, Married etc)
• Race
• Religion
• Country of Birth
• List of Countries Applicant has Resided for past 5 years (to indicate at least one country)
• Type of Travel Document Held (Should be “International Passport”)
• Antecedent (must select either “Yes” or “No” answers)
• Declaration (checkbox must be checked or clicked)

You need not indicate your passport number if the information is not available at that time. Please remember to print a copy of Form 16 after you have submitted it successfully via SOLAR and bring it (complete with Passport details and duly signed) with you when you come for registration.

Once Form 16 has been submitted successfully via SOLAR, ICA will proceed to process your student pass application and inform us of the outcome within 3 working days (for those nationals who do not require entry visa) or 2 weeks (for those nationals who require entry visa). You may also check the status of your application via SOLAR.

If you are from a non-visa required country (e.g. Malaysia, Indonesia, Thailand, Philippines, Vietnam etc.), you can collect the approval letter at the point of registration. However, if your application is unsuccessful, we will inform you via e-mail/letter and your offer will be deemed as withdrawn accordingly.

If you are from a visa-required country (e.g. P.R. China. India, Bangladesh, Myanmar etc.), we will send you the In-principle Approval (IPA) letter, which also serves as a single-journey entry visa. You will be able to enter Singapore using the original copy of this letter and a valid passport. Similarly, if your application is unsuccessful, we will inform you via e-mail/letter and your offer will be deemed as withdrawn accordingly.

For any queries regarding SOLAR, please e-mail to ICA_Feedback@ica.gov.sg

Once we have registered your student pass application via the online system of our Immigration & Checkpoints Authority (ICA). ICA will need your confirmation via the same system before they can process your student pass application and grant you an In-principle Approval (IPA) letter. Please refer to the attached letter for detailed instructions and the Confirmation Page.

Please note that candidates without the IPA will not be granted the student pass later.
• To further strengthen the control of communicable diseases like Human Immunodeficiency Virus (HIV) infection and Tuberculosis in Singapore, with effect from 1 March 2000, all foreigners who apply for the student pass for 6 months and above would have to undergo and pass a medical examination conducted by a qualified medical practitioner either in Singapore or in their home country, which must include the following:
• general physical medical examination
• a chest x-ray
• a test for HIV

Those who opt to do the medical examination in Singapore can do so at the University Health & Wellness Centre (UHWC), which is located in the Yusof Ishak House, National University of Singapore. The medical practitioner must record and certify the results of the medical examination conducted on each applicant using the official medical report form given by the Immigration & Checkpoints Authority (ICA). The report must be in English. A medical report in any other form or format will not be accepted. One form is to be used for each applicant.

The original copy of both the radiologist report on the chest x-ray and the laboratory report on the HIV test must be attached to the completed medical report when applying for the relevant immigration pass. Please note that the reports must not be issued more than 3 months ago at the time of submission to ICA.

After your registration, your IPA letter will be stamped with the required period before you proceed to convert your social visit pass into a student pass.

The fee for a Student's Pass is $40/= per year or part thereof. If an applicant requires a visa to enter or stay in Singapore beyond the visa-free period, he/she will need to pay an additional fee of $20 for a single-entry visa. A further $20 may also be payable for a multiple-entry visa with the issue of the Student's Pass. The fee is payable when the successful applicant completes the formalities to collect the Student’s Pass. You may make payment by NETS, CashCard or EZ link cards.

You may do so either in person at the ICA (located next to the Lavender MRT Station – see map at http://app.ica.gov.sg/about_ica/ica_building.asp) or through the Office of Student Affairs (OSA), located at Yusof Ishak House.

Accommodation

You may apply for accommodation in the guest rooms available on campus. You may download the application form for guest rooms at the website at http://www.nus.edu.sg/osa/housing/STguest.doc . Please return application forms to:

Residential Services
Office of Student Affairs
National University of Singapore
31, Lower Kent Ridge Road, Level 3, Yusof Ishak House
Singapore 119078
Tel: (65) 6516 4815, Fax: (65) 6778 5902 or email at osahh@nus.edu.sg or osav17@nus.edu.sg

Available Postings

NUS provides postings in the following hospitals/institutions:

ALEXANDRA HOSPITAL (AH)
CENTRE FOR FORENSIC MEDICINE (CFM)
CHANGI GENERAL HOSPITAL (CGH)
KANDANG KERBAU WOMEN’S & CHILDREN’S HOSPITAL (KKW&CH)
NATIONAL CANCER CENTRE (NCC)
NATIONAL HEART CENTRE (NHC)
NATIONAL SKIN CENTRE (NSC)
NATIONAL NEUROSCIENCE INSTITUTE (NNI)
NATIONAL UNIVERSITY HOSPITAL (NUH)
SINGAPORE GENERAL HOSPITAL (SGH)
SINGAPORE NATIONAL EYE CENTRE (SNEC)
TAN TOCK SENG HOSPITAL (TTSH)
WOODBRIDGE HOSPITAL & INSTITUTE OF MENTAL HEALTH (WH & IMH)
Dates indicated in the list of available electives are subject to changes.
We will not be able to arrange for electives in departments / hospitals which are not indicated in the elective list.

Documentation Required for Elective Application

In summary, the following documents must be submitted to our office (Attn: Mrs V. Pushpalatha Jagathisan, Dean’s Office, Yong Loo Lin School of Medicine, National University of Singapore, 10 Medical Drive, Singapore 117597.) For details on the requirements below, please refer to the website at http://www.med.nus.edu.sg (à Academic Programmes à Special Elective / Clinical Students à Admission of Special Clinical Students.)

S/No	Document	When to submit?
1	Completed application form	Submit online at least 3 months in advance of intended posting.
2	Application fee Letter confirming student status Proof of Hepatitis screening Letter confirming completion of Personal Protective Equipment (PPE) Modules	Submit by post at least 3 months in advance of intended posting
3	*Signed Acceptance Form, together with proof of health insurance (for non-Singaporean applicants and including agreement to Infection Control Measures	When offer of placement is made.

* Confirmation of placement will only be given upon receipt of the abovementioned documents.

* All documents must be submitted in English.

ONGOING INFECTION CONTROL PRECAUTIONARY MEASURES

In the event of any epidemic outbreak, the University reserves the right to cancel your placement.
You are to adhere to infection control guidelines set by the Ministry of Health, the hospital of posting, and NUS.

Personal Protection Equipment (PPE)
1. Proof of certification in the use of Personal Protective Equipment and related procedures. This includes Mask Fitting, Gowning, Gloving and Hand Washing Techniques.
2. You may be required to don PPE during the clinical postings. PPE includes N95 masks, surgical masks, goggles, gowns, aprons and gloves. The use of these items will vary according to the level of alert.
3. Postings in Emergency Medicine (A&E) require full PPE. You are required to pay (in cash) for the cost of your PPE on the first day of reporting. The estimated cost of PPE in Emergency Medicine is S$70 per week.
You will be required to monitor your temperature at least twice daily and are to have a thermometer (digital is recommended) available upon registration on the first day of reporting.
After you have been offered a place, you will be asked to sign an acceptance form indicating your acceptance of these terms and conditions of your posting.

LIST OF POSTINGS

DEPARTMENT	HOSPITAL	PERIOD
ANAESTHESIA	AH	January to December Maximum posting period: 3 weeks Not more than 2 students at any one time
	CGH	February to June Maximum posting period: 3 weeks Not more than 1 student at any one time
	NUH	January to December Maximum posting period: 3 weeks Not more than 1 student at any one time
	SGH	February to June *Maximum of 4 students per year based on the character of Anaesthesia programme
CARDIOLOGY	NUH	January to December
CARDIOLOGY	NHC	January to December
COMMUNITY, OCCUPATIONAL & FAMILY MEDICINE	NUS	April to May
DERMATOLOGY	CGH	January to December Maximum posting period: 4 weeks Not more than 1 student at any one time
DERMATOLOGY	NSC	January to December Maximum posting period: 4 weeks Not more than 2 student at any one time
DIAGNOSTIC RADIOLOGY	CGH	January to December
DIAGNOSTIC RADIOLOGY	NUH	January to December *Maximum posting period: 3 weeks

DEPARTMENT	HOSPITAL	PERIOD
INFECTIOUS DISEASE	TTSH	January to December No postings will be arranged around Chinese New Year & Christmas periods Not more than 2 students at any one time Minimum posting period: 2 weeks Maximum posting period: 4 weeks
EMERGENCY MEDICINE (A&E)	AH	January to December Maxmum posting period: 3 weeks Not more than 2 students at any one time
	CGH	January to December Minimum posting period: 2 weeks Maximum posting period: 4 weeks *Not more than 2 students at any one time
	NUH	January to December Minimum posting period: 2 weeks Maximum posting period: 4 weeks *Not more than 2 students at any one time
	TTSH	January to December Minimum posting period: 2 weeks Maximum posting period: 4 weeks *Not more than 2 students at any one time
MEDICINE A) GASTROENTEROLOGY	CGH	July to December; January to February Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities Minimum posting period: 4 weeks *Not more than 1 student at any one time
B) GERIATRIC MEDICINE		July to December; January to February Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities Minimum posting period: 4 weeks *Not more than 2 students at any one time
C) GENERAL MEDICINE		July to December; January to February Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities Not more than 2 students at any one time
C) GENERAL MEDICINE		July to December; January to February Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities Not more than 2 students at any one time

DEPARTMENT	HOSPITAL	PERIOD
MEDICINE	AH	July to December; January to February Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities Not more than 2 students at any one time
	NUH	July to December; January to February Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities Not more than 3 students for each period above
	TTSH	July to December; January to February *Not more than 3 students at any one time
MEDICINE A) GASTROENTEROLOGY	SGH	July to December; January to February Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities Not more than 2 students for each period above
B) RESPIRATORY & CRITICAL CARE MEDICINE		July to December; January to February Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities 4 weeks and more in the dept will be assigned a research project under supervision *Not more than 2 students for each period above.
C) INTERNAL MEDICINE		July to December; January to February Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities Not more than 3 students at a time *Minimum posting period: 4 weeks
NEUROSURGERY	NNI (TTSH Campus)	January – December *Not more than 2 students at any one time
NEUROLOGY	NNI (TTSH Campus)	January – December

DEPARTMENT	HOSPITAL	PERIOD
Neuroradiology	NNI (TTSH Campus)	January to April and July to October Not more than 2 students at any one time Minimum posting period: 2 weeks
OBSTETRICS & GYNAECOLOGY	KKW&CH	January to December Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities No postings will be arranged around Chinese New Year & Christmas periods *Not more than 2 students at any one time
OBSTETRICS & GYNAECOLOGY	NUH	January to December Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities No postings will be arranged around Chinese New Year & Christmas periods *Not more than 2 students at any one time
OPHTHALMOLOGY	NUH	January to December *Not more than 2 students at any one time
	CGH	January to December Maximum posting period: 2 weeks Not more than 1 student at any one time *No posting will be arrange around first two weeks of November and May
	SNEC	January to December Not more than 6 students per year Maximum posting period: 2 weeks *No posting will be arranged around Chinese New Year & Christmas period
	TTSH	January to December Not more than 2 students at any one time Minimum posting period: 2 weeks Maximum posting period: 3 weeks No postings will be arranged around Chinese New Year & Christmas periods

DEPARTMENT	HOSPITAL	PERIOD
ORTHOPAEDIC SURGERY	AH	January to December *Not more than 2 students at any one time
	CGH	January to December *Not more than 2 students at any one time
	NUH	January to December *Not more than 5 students at any one time
	SGH	January to December *Not more than 10 students at any one time
	TTSH	January to December *Not more than 2 students at any one time
OTOLARYNGOLOGY	NUH	January to December Minimum posting period: 3 weeks Maximum posting period: 4 weeks *Not more than 2 students at any one time
OTOLARYNGOLOGY	SGH	January to December *Not more than 2 students at any one time
PAEDIATRICS	KKW&CH	January to December Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities Not more than 2 students at any one time
PAEDIATRICS	NUH	January to December No postings will be arranged in March Not more than 8 students at any one time
PATHOLOGY	NUH	January to December Posting period should coincide with M4 Posting period Not more than 2 students at any one time
PATHOLOGY	CFM	January to December Maximum posting period: 2 weeks Not more than 2 students at any one time

DEPARTMENT	HOSPITAL	PERIOD
PSYCHOLOGICAL MEDICINE	NUH	January to December *Not more than 2 students at any one time
PSYCHOLOGICAL MEDICINE	WH & IMH	January to December Maximum posting period: 3 weeks Not more than 2 students at any one time
SURGERY	AH	July to December; January to February Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities Not more than 2 students at any one time
	CGH	July to December; January to February Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities Not more than 5 students at any one time
	NUH	July to December; January to February * Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities Maximum posting period: 3 weeks Not more than 2 students at any one time
	SGH	January to December
	TTSH	July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities